Santa Clarita Property Management: Insurance for HOA

Are you a member of a Homeowners Association (HOA)? Are you unsure of the type of insurance that the members of the Homeowner’s Association carry, or should carry? Worry no more–here at National Property Management Group, a property management group serving Santa Clarita, we want to help you to understand what insurance you should carry as a member of a Homeowners Association!

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You should always call on the Homeowners Association’s insurance provider if you are considering purchasing your own policy, or when you are reducing or increasing the deductible or coverage. In order to protect your interests in the actual association, the following types of insurance should be presently held by the association (the insurance requirements will vary according to the type of property and the specific legal documents):

  • Property damage policies that cover fire
  • General liability insurance for common areas that may cause injuries
  • Errors and Omissions/Directors and Officers – this is to cover any questionable business judgments that are made by the board
  • Workers compensation, which will protect from any financial liability that is caused by an injury to any workers
  • Fidelity bond which protects against the theft of any of the money held by the association
  • Earthquake insurance, which is options but important if you are in an area prone to earthquakes
  • Flood insurance, which is also optional

There are some HOAs that will not require any type of workers compensation policies, since they may not be paying any employees; this typically applies to any smaller homeowner associations.

If you are unsure of the type of insurance that your association should have, make sure that you talk with your property manager. The property manager should be able to help you understand the ins and outs of what is needed, which will ensure that everything is properly covered in case an unforeseen incident occurs.

If you have more questions about insurance for your Homeowners Association in Santa Clarita, contact National Property Management Group today for more information.

National Property Management Group
28009 Smyth Drive
Valencia, CA 91355
661-295-5966

Santa Clarita Property Management: What to Include on Your Homeowner’s Association Agenda

The process of planning and then conducting an effective Homeowners Association board meeting in Santa Clarita begins with a great meeting agenda. The agenda provides a type of road map for the meeting and is a powerful and useful tool that will help keep both the homeowners and the board members in control and on topic. The fact is that the agenda has to be part of the notice of a HOA meeting, which will be provided to the members prior to the actual meeting. Rental Properties

A good agenda is one that will help to facilitate effective, efficient and a smooth meeting for everyone involved. In order to create a great meeting agenda, use the guidelines that we at National Property Management Group (NPMG)–a property management company serving Santa Clarita–have highlighted here.

Executive Session

An executive session is able to be held either before or after the open session meeting, or at a time completely different from the open meeting, depending on what needs to be discussed, the availability of the directors or any other participating members. Since the executive session of the meeting is confidential, there will need to be a separate agenda created for this portion of the meeting. The Davis-Stirling Act outlines the items that a board is allowed to address during the executive session, which includes:

  • Any legal issues.
  • The formation of contracts.
  • Any type of disciplinary hearing.
  • Personnel issues.
  • Issues regarding assessments payments.
  • Foreclosure.

As of January 1, 2012 all members have to be provided with a notice that an executive session meeting is taking place. In order for the HOA to be compliant with the new requirements, executive session meetings have to be given in the following:

  • During an open meeting
  • In between open meetings

The notice of the executive session has to be posted in a prominent location or an area in common areas and mailed to any owner that has requested to receive the notification by mail.

A typically agenda for an HOA meeting will include the following:

The Call to Order

This is the informal, yet official opening of the HOA board meeting.

Ratification of the Previous Meeting’s Minutes

This is the specific block of time that is set aside to ratify the meeting minutes for the previous board meeting. Additionally, the board may ratify or introduce any business that is conducted through an emergency email meeting or by any unanimous consent.

Old Business

The board will discuss any tabled or unresolved items of business that have come from the previous board meeting.

New Business

During this item on the agenda, any new items that are presented to the board must be discussed and then voted on.

Open Forum for Members

There are some boars that may choose to have the open forum at the beginning of the meeting, rather than the end. No matter what time you decide to have it, members must be provided with the chance to address the board.

Adjournment of the Meeting

This is the formal dismissing of the meeting.

It is important to have a well-planned out agenda for your HOA meeting in Santa Clarita, because it will help the event to run more smoothly and keep the meeting on track. To learn more about what to include on your Homeowner’s Association Agenda, or to find out how you can hire NPMG for all of your Santa Clarita property management needs, contact or visit National Property Management Group.

 

National Property Management Group
28009 Smyth Drive
Valencia, CA 91355
661-295-5966